| The following
rules support the corporate by-laws and procedures. These standing
rules are to be used for clarification of these corporate by-laws
or to document the areas that the corporate by-laws allow for
chapter determinations.
1. Chapter General:
a.The Chapter Board term shall be from September until September
of the following calendar year.
b. The financial year shall follow the calendar year. (January-December)
c. Payment of per capita assessments for the 2003-2004-chapter
year will be made directly to the Corporation through the Corporate
Office and payable no later than December 31st.
d. Membership can be made up of no more than 10% of non-profit
organizations.
2. Member firm and representative expectations:
a. It is the intention of Executive Women International that
through active involvement the greatest benefit for the firm
and the representative can be achieved.
b. Active participation in one or more committees is highly
encouraged.
c. Participation in the Reading Rally and the Business Career
Development programs is required.
d. Firm representatives pay $23.00 for each monthly meeting.
The price is for the meal and the benefits of the meeting. This
amount is not adjusted for partial attendance.
e. Member firms may take advantage of pre-paying for one calendar
year (January – December) for a one-time payment of $253.00
or Semi-Annual of $138.00 or Quarterly of $69.00.
i. This discounted payment must be made to the chapter treasurer
by the January meeting.
ii. When a meeting has been pre-paid, and attendance is not
possible by the representative or the executive the representative
will be allowed a credit that can be used only to bring either
the firm executive or another firm representative to the following
meeting.
iii. No refunds can be given for missed meetings.
3. Meeting Requirements:
a. Monthly meetings are normally held on the second Wednesday
of each month.
b. Chapter board meetings will be conducted monthly.
c. The chapter will hold a minimum of two (2) business meetings
during the Chapter year.
d. Attendance at the monthly meetings for representatives will
be assumed. In the situation where either a representative or
the executive is not able to attend a meeting a written notification
to the Sergeant at Arms must be submitted one week prior to
the scheduled date.
e. In the event that the representative is not able to attend
and has not made the required notification, that representative
agrees to pay the monthly fee, and will be billed by the chapter
treasurer.
f. When the firm has pre-paid for the year, and attendance is
not possible by the representative or the executive, the representative
is still responsible for notifying Sergeant at Arms of the absence.
4. Guests:
a. Members must RSVP for their guests one week prior to the
monthly meeting to the chairperson of the Sergeant at Arms.
b. A sponsoring member is responsible for ensuring payment for
their guest even if the guest misses a meeting without notification
to the Sergeant at Arms by the reservation deadline.
c. Potential members and firm employees may attend a maximum
of two (2) regular meetings before a membership commitment is
required.
5. Attendance Requirements:
a. Each member firm must be represented by a representative
or an executive at a minimum of (9) meetings within the chapter
year. A representative must attend a minimum of (6) meetings
during the chapter year.
6. Firm Night Sponsorships:
a. Member firms that wish to sponsor a membership meeting
and use that time as a method of advertising are offered the
following sponsorship opportunities:
b. Hosted off-site or at firm’s location: The Roanoke
Chapter of EWI will match the cost of dinner and beverage with
host firm up to $10 per EWI representative and non-host guest
for guaranteed attendance.
c. Hosted at regular meeting location: A sponsorship fee of
$250 for a full meeting sponsorship, co-host sponsorships are
available at the Boards discretion. Member firms may co-sponsor
firm nights and share time allotted.
d. The chapter board and program committee must approve all
firm nights.
7. LCAM Member-Representative Sponsorship:
a. Sponsorship shall be awarded to assist member-firm representatives
to access the benefits of the Corporate Leadership Academy Programs
and Annual Meeting based on their interest and their active
participation in chapter functions.
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